The Association of Newfoundland and Labrador Archives presents our fifth annual

ARCHIVES WEEK SYMPOSIUM

Archives and the Arts

Friday, November 21, 2014, 8:30 a.m. -4:15 p.m.

Location: Foran/Greene Room, St. John’s City Hall, New Gower St., St. John’s

Registration: $25, including lunch    Parking Permits available

Archives and their contents are sources of inspiration and information for artists in our community and beyond. Meet some of the people who are delving into this important provincial resource.

Keynote speaker:  Newfoundland and Labrador author Kevin Major

Other presenters include:

Photographer Mannie Bucheit

Artist John McDonald

Potter Laura Higenell

Dancer and archivist Colleen Quigley

Musician and archivist Greg Walsh

Author Gary Collins

Author and folklorist  Dale Jarvis

And more….

To register, contact the ANLA office:

Association of Newfoundland and Labrador Archives

P.O. Box 23155, St. John’s, NL A1B 4J9

Telephone: (709) 726-2867; e-mail: anla@nf.aibn.com

Danny Doyle, a Masters Student in Art Conservation explains the caring, handling and storage of archival scrapbooks for ANLA. See the video on our website on the Training and Development page!

This video was produced and directed for ANLA by MUN Communications student Nabila Qureshi as part of her coursework, with ANLA’s summer student Robyn Hannaford as technical assistant. Script development and narration were provided by Rooms summer intern Danny Doyle, a Masters Student in Art Conservation at Queens University in Kingston. Thanks again to them for all their hard work, and to Presentation Congregation Archives for providing the venue.

When: June 18-19, 2014

Where: ANLA office, Suite 201, 15 Hallett Crescent, St. John’s

Instructor:  George French

Too many emails in your inbox? Too many drafts of reports and applications floating around?  Can’t remember the name of that important document you saved last week? This 2-day workshop will help your organization to deal with these problems  by introducing  participants to the basics of electronic records management.

•         What is records management and how does electronic records management fit in?

•         Why do electronic records need to be managed?

•         Who should be in charge of the job?

•         When do you make decisions about electronic records management?

•         Where should your records be kept and managed?

•         How do you manage electronic records?

The workshop is aimed at any group whose members  create and use electronic records and communication, either amongst themselves or externally.

Registration fee: $100 for ANLA members

$125 for non-members

Some financial assistance for transportation costs is available for members: please contact the ANLA office for more information. Note: . This is a good way to get your transportation costs covered for ANLA’s AGM, which will be taking place on the day after the workshop!

George  French is the Archivist and Manager of the Corner Brook Museum and Archives where he has held the position of archivist for the past eleven years. He is also the President of RI Solutions Inc., a records and information management consulting firm, and has been the consulting Records Manger for the City of Corner Brook for the past 6 years. He has studied Records and Information Management through the University of Toronto and other certified professional development programs. He is currently a Director on the Board of the Association of Newfoundland and Labrador Archives, the Board of the Grenfell Campus Archives, Grenfell Campus, MUN and is a former Board member of the Corner Brook Museum and Archives.

The Association of Newfoundland and Labrador Archives will be holding the 2014 AGM at the Rooms on June 20th from 9-4. As part of the proceedings, there will be elections for Executive positions. Please consider standing for this rewarding volunteer role! You may register your nomination by completing the following form and sending it to the ANLA office.  nominations form 2014

The AGM is also an excellent time to renew your membership! Membership_Form

AGENDA for Friday June 20, 2014

9:00 a.m.           Meet and Greet

9:30 a.m.           Welcome to the 2014 AGM: Jenny Seeman

Welcoming Remarks from the Provincial Archivist: Greg Walsh

Introduction of Current Executive: Jenny Seeman

Approval of the Agenda

Approval of Minutes of 2013 AGM

Business arising from the Minutes

President’s Report: Jenny Seeman

Treasurer’s Report: Helen Miller

Committee Reports:

Strategic Planning Ad Hoc Committee: Jenny Seeman

Education: Theresa Walsh

IT: Jenny Seeman

Social: Nicole Penney

Outreach: Bert Riggs

PDO Report: Mary Ellen Wright

Award Presentation

10:45 a.m.           BREAK

11:15 a.m.           Nominations of the Executive

11:30 a.m.           Archives Around the Province: Presentations/Updates

Other Business

12:30 p.m.           LUNCH

1:30-4:00              Join us as we get creative with a workshop to make our very own pillow top!

What are pillow tops?

Pillow tops are woven with wool on wooden frames and were traditionally crafted by Newfoundland lumber camp workers to be gifted to their wives, girlfriends or mothers. They are sewn onto pillows, used as throws, pot holders or place mats. While there are different methods of making these pillow tops, it always begins with a handmade square wooden frame. Today, ANLA’s own Nicole Penney is one of a handful of people carrying on this tradition and providing detailed instructions through this hands on workshop.

At the end of the afternoon, participants will walk away with their very own pillow top and the knowledge and skills to make more. All materials and tools are provided, but if you want to bring your own yarn, that’s fine too!

To cover the cost of the luncheon and the pillow top workshop, there will be a $25 fee. Please contact the ANLA Office at 726-2867, or email anla@.nf.aibn.com and register so that we know how many people to expect!

There is no charge to attend the business portion of the AGM.

Workshop 1

Joining ARC-ANLA: Adding your archival holdings to the provincial database

When: May 29, 2014, 9 a.m. – 4 p.m.

Where: Lester-Garland House, Trinity

Instructor: Mary Ellen Wright, ANLA’s Professional Development and Outreach Officer

This workshop will explore what’s involved in making your archival descriptions available on ANLA’s recently-launched ARC-ANLA on-line database of descriptions. ARC-ANLA is ANLA’s Archival Records Catalogue (ARC), a portal to descriptions of archival records across Newfoundland and Labrador.

The workshop will include:

•       An introductory/refresher course on Rules for Archival Description (RAD), the Canadian archival descriptive standard

•       Hands-on training in how to add archival descriptions to ARC-ANLA

Workshop participants will also learn how to edit their institution’s entry in the associated directory of provincial archival institutions.

Fees:    $25 (Institutions must be ANLA members in order to add descriptions to the database.)

Registration deadline: Participants must register for this course by  May 26, 2014

Workshop 2 

Policies and procedures – What are they and why do you need them?

When: May 30, 2014, 9 a.m. – 4 p.m.

Where: Lester-Garland House, Trinity

Instructor: Mary Ellen Wright, ANLA’s Professional Development and Outreach Officer

Many small institutions get into trouble because decisions about donations, loans, hiring and so on are made on an ad hoc basis. Well-established policies and procedures allow your institution to survive staff changes, funding cuts, board disagreements, disasters and even legal challenges. This workshop will help your institution to evaluate its policies and procedures, if you have them, and to create policies and procedures for your institution if you don’t have them. Topics to be covered include acquisition, appraisal, accessioning, archival arrangement and description, access and preservation.

Fees:    $50 (Institutions must be ANLA members in order to add descriptions to the database.)

Registration deadline: Participants must register for this course by May 26, 2014

Some financial assistance for transportation costs for these workshops is available for members: please contact the ANLA office for more information.

Association of Newfoundland and Labrador Archives Workshop

BASIC ARCHIVES — AN INTRODUCTION TO ARCHIVAL PRACTICE

April 7-11, 2014     9 a.m. – 4:30 p.m.  Suite 201, 15 Hallett Crescent, St. John’s, NL

This five-day workshop is intended to introduce participants to basic archival skills through in-class exercises and “hands-on” demonstrations. Sessions are taught by professional archivists from the provincial archival community.  Parking is available behind the building.

Registration fee: $150 (includes 1-year individual membership)

 Day One:

 Morning session: Introduction to Archival Principles: Mary Ellen Wright (Professional Development and  Outreach Officer, ANLA) Definition of archival terms, introduction to archival administration; ethics and archives

Lunch: 12 noon — 1 p.m.

Afternoon session: Introduction to Preservation Issues for Archives: Paula French (Private conservator)

Measures to prevent damage and deterioration, preservation planning, disaster & emergency awareness, security, condition reports, reference regulations.

 Day Two

Meet at 9 a.m. for a tour of  the archives facilities at The Rooms

Appraisal and Selection (all day): Helen Miller (City of St. John’s Archives)

Principles governing the selection of archival materials, acquisition strategies and programs, collection mandates, deaccessioning, documentation.

Lunch: 1–2 p.m.

 Day Three 

Meet at 9 a.m for a tour of City of St. John’s Archives  (3rd Floor, 495 Water Street)

Morning session: Accessioning: Mary Ellen Wright (PDO, ANLA)

Lunch 1 – 2 p.m.

Afternoon session: Arrangement: Elizabeth Fewer (Archives Technician, Provincial Archives) Provenance, respect des fonds, original order, imposing order, creating levels of order, linking arrangement and description.

 Day Four

Meet at 9 a.m. for a tour of the Maritime History Archives  (Henrietta Harvey (Math) Building, MUN)

All day:  Description:   Mary Ellen Wright (PDO, ANLA) Descriptive elements, introduction to RAD (Rules for Archival Description).  RAD is the recognized Canadian standard for archival description.

Lunch: 1–2 p.m.

Day Five

Morning session: Access and reference: Mary Ellen Wright (PDO, ANLA)

Lunch: 1–2 p.m.

Afternoon session: Q and A with a panel of archivists from various institutions.

• Stephanie Harlick, Faculty of Medicine Founders’ Archives, MUN
• Greg Walsh, Director, The Rooms Provincial Archives Division
• Heather Wareham, Maritime History Archive

Association of Newfoundland and Labrador Archives
presents a 1 day workshop
Joining ARC-ANLA: Adding your archival holdings to the provincial database

Instructor: Mary Ellen Wright, ANLA’s Professional Development and Outreach Officer
Location: Trinity Historical Society Archives
Date/Time: February 27, 2014, 9-4 p.m. Lunch is included in the registration fee

This workshop will explore what’s involved in making your archival descriptions available on ANLA’s recently-launched ARC-ANLA on-line database of descriptions. ARC-ANLA is ANLA’s Archival Records Catalogue (ARC), a new portal to descriptions of archival records across the province of Newfoundland and Labrador. The database of collections is an ongoing project, so check back frequently to find new additions. ARC-ANLA is powered by open source ICA-AtoM software and is hosted by Artefactual Systems.

The workshop will include:
• An introductory/refresher course on Rules for Archival Description (RAD), the Canadian archival descriptive standard
• Hands-on training in how to add archival descriptions to ARC-ANLA
Workshop participants will also learn how to edit their institution’s entry in the associated database of provincial archival institutions.

Fees: Members: $25 (Institutions must be ANLA members in order to add descriptions to the database.)

Some financial assistance for transportation costs is available for members: please contact the ANLA office for more information.

Registration deadline: February 24, 2014

Association of Newfoundland and Labrador Archives and Heritage Foundation of Newfoundland and Labrador present a 1/2-day workshop:

Nan’s Cookbook in the Digital Age: digitizing and preserving family heirloom cookbooks and recipe cards

Date: February 21, 2014, 1-4:30 p.m.
Location: ANLA office, Suite 201, 15 Hallett Crescent, St. John’s
Presenters: Dale Jarvis, Intangible Cultural Heritage Development Officer, Heritage Foundation of Newfoundland and Labrador
Nicole Penney, Intangible Cultural Heritage Programs Assistant
Mary Ellen Wright, ANLA Professional Development and Outreach Officer

Do you have your nan’s recipe cards? Did your mother keep a scrapbook of her favorites? Do family members reminisce about that old copy of the Cream of the West Cookbook with the comments and changes written all over its pages?

This workshop will teach participants how to create and preserve digital copies of these important family and community heirlooms. We’ll also talk about how best to preserve the original documents! Participants will be encouraged to bring examples from their own homes or collections.

Registration fee: $30
Registration deadline: February 17, 2014
Some financial assistance for transportation costs is available for ANLA members: please contact the ANLA office for more information.

Association of Newfoundland and Labrador Archives
presents a 1 day workshop
Joining ARC-ANLA: Adding your archival holdings to the provincial database

Instructor: Mary Ellen Wright, ANLA’s Professional Development and Outreach Officer

This workshop will explore what’s involved in making your archival descriptions available on ANLA’s recently-launched ARC-ANLA on-line database of descriptions. ARC-ANLA is ANLA’s Archival Records Catalogue (ARC), a new portal to descriptions of archival records across the province of Newfoundland and Labrador. The database of collections is an ongoing project, so check back frequently to find new additions. ARC-ANLA is powered by open source ICA-AtoM software and is hosted by Artefactual Systems.

The workshop will include:
• An introductory/refresher course on Rules for Archival Description (RAD), the Canadian archival descriptive standard
• Hands-on training in how to add archival descriptions to ARC-ANLA
Workshop participants will also learn how to edit their institution’s entry in the associated database of provincial archival institutions.

Fees: Members: $25 (Institutions must be ANLA members in order to add descriptions to the database.)

Some financial assistance for transportation costs is available for members: please contact the ANLA office for more information.

The Association of Newfoundland and Labrador Archives presents

A 2-day workshop:

Digital Preservation Best Practices: Lessons Learned from the Experts

When: March 3-4, 2014 9 a.m.- 4 p.m.

Where: ANLA office, Suite 201, 15 Hallett Crescent, St. John’s

Presenters: Slavko Manojlovich, Associate University Librarian (Information Technology and QEII Library), Memorial University of Newfoundland; Benoit Pauwels, Head of Systems and Innovation Team for the Archives and Libraries, Université Libre de Bruxelles

Description: Will the digital content you create today be accessible and usable in 10 years? This workshop will provide attendees with an overview of the key components of a best practices digital preservation management strategy which will insure, to the extent possible, long-term access to our valuable digital collections (digitized and born-digital) Topics covered will include OAIS (a reference model for an Open Archival Information System) and the processes, procedures and tools associated with the PLANETS (Presevation and Long-term Access Through Network Services) Project.
The session content will be enhanced by a live demonstration of Archivematica, a state-of-the-art digital preservation workflow based on curation micro-services. The workshop content is applicable to any digital repository software platform including CONTENTdm, DSpace, Eprints, ArchivesSpace, etc.

Presenters:
Slavko Manojlovich, Associate University Librarian (Information Technology and QEII Library), Memorial University of Newfoundland
Slavko is responsible for managing all the automation programs for the Memorial University Libraries including the Digital Archives Initiative, one of Canada’s premier and heavily used collection of digitized cultural, historical and research resources and the university’s Research Repository, comprised of born digital scholarly papers, presentations and a growing number of electronic theses. He is also a member of the Canadian Council of Academies Expert Panel on “Memory Institutions and the Digital Revolution”.

Benoit Pauwels, Head of Systems and Innovation Team for the Archives and Libraries, Université Libre de Bruxelles
Benoit has been involved since the beginning of the century in the setup and management of various digital repositories for the Université Libre de Bruxelles, based on a variety of software packages: ETD-db, DSpace, ContentDM. Recently we have started a mass digitisation program for PhD theses, in a first instance, to be followed by other scholarly material, photograph collections in support of academic courses and administrative and cultural heritage archives of the University. With the exponential growth of the number of digital objects to manage and to preserve, we undertook a study on distributed digital preservation, resulting in a pilot setup of Archivematica as file format normalisation platform for all born digital or digitised objects managed by the Archives & Libraries, and in an international Private LOCKSS Network of 5 institutions (in 3 different countries).

Fees: Members: $350 Non-members: $400

Registration deadline: February 15, 2014

Some financial assistance for transportation costs is available for members: please contact the ANLA office for more information.